Disciplinary Process Toolkit

This template sets out the agenda for to be covered at the outset of the formal investigation meeting / witness meeting / disciplinary hearing or appeal hearing.  This template should be adapted to the specific circumstances of the case prior to the meeting. It is intended to be a guide for the investigation / disciplinary panel and not to be shared with the employees.

This template matches the Agenda template (as referred to above) and sets out the structure for the disciplinary hearing / meetings which is written in a format suitable for issuing the employee for review / sign off. The template includes a cover letter to set out timescales for return. It also makes clear that the notes of the meeting are not intended to be verbatim (i.e., word for word) but that they should reflect the discussions at the hearing.

This template letter provides the main content required to invite an employee to an investigation meeting.

This template letter provides the main content to be covered to invite an employee who has been identified as a witness to an investigation meeting.

This template letter provides the main content required to confirm the outcome of the investigation process to the employee who is subject of the allegations, including whether the matter is to be referred for further consideration under the formal disciplinary hearing.

These template letters provide the main content you need to cover to confirm the reasons for any deferment of an investigation meeting, disciplinary hearing or appeal hearing.

This template letter provides the main content you need to cover to invite an employee to a disciplinary hearing.

This template letter provides the main content required to confirm the outcome of the disciplinary hearing to the employee who is subject of the allegations, including any potential sanctions/penalties as well as confirming the employee’s right of appeal.

This template report provides the structure and main content headings for a disciplinary outcome report. The template demonstrates identifies the key sections which should be included in the report to allow appeal panels or a third party such as an employment tribunal to read the document and understand the procedure followed and information pertinent to the case.  The report includes background information, methodology, facts and findings, analysis and ultimately the rationale for the decision reached by the panel and outcome implemented. This document can be adapted for use at any stage of the disciplinary procedure – investigation / disciplinary / appeal.